Rental Agreement.
Last Updated: 11/19/2025
1. Vehicle Information
Toyota_____ Camry____________ 2023: ____________ Silver____________ ABC1234: ____________
2. Named Renter
This agreement is a legal contract between John Doe("Renter", "Driver")of 456 Oak Lane and Illume Car Rentals LLC ("Company", "we") of 2300 Wilson Blvd Suite 148 Arlington, VA 22201. Renter License Number: DL123456 provided by the State of TX. This contract assumes that all information provided by John Doe is accurate, up to date, and complete.
3.Additional/Authorized Driver:
Only the "Renter", and named additional drivers are authorized to operate this vehicle. Additional drivers must be disclosed before the start of the rental agreement, and agree to license verification, an overview background check, and underwriting practices. All terms, restrictions, and liabilities as outlined also apply to the additional driver. Failure to comply to disclosure may result in immediate termination, and repossession of the vehicle. Additional drivers may not exceed four.
Additional Driver: Jane Smith
License Number: DL987654
State: TX
4. Rental Period and Accommodations
04/10/2024 6:00 PM 7:30 am- 04/15/2024 6:00 PM/Time: 3pm
Pick Up: 123 Main St, Houston, TX 77001
Drop Off: 123 Main St, Houston, TX 77001
Renter may request an extension to the rental period 48 hours before the rental agreement period expires. Illume Car Rentals LLC must explicitly accept the extension request to the rental period in order for the extension to be effective.
5. Rental Charges
Weekly Rate: $400 Security Deposit: $100
Fuel Policy: Return with full fuel level.
Refueling charge: $8 per gallon.
Total Cost: 449.24
6. Pre Rental Agreement
Drivers license will be inspected at pick up to verify that the authorized driver is the same as what was already provided.
Check in Time: 7:30 am
Check out time: 3 pm
15 minute grace period
No show fee of $50 deducted from security deposit.
Changes must be communicated, and confirmed at least 24 hours prior to the pick up time.
7.Payment
Payment is due in full before the initial vehicle delivery, or by 3 pm on the day of rental period extension. Payment processed after 6 pm on date of extension, will incur a $25 per hour late fee. Accepted methods are Credit/Debit through Stripe. Illume Car Rentals LLC reserves the right to accept, or reject, Cash, or other methods as a secondary option.
8.Late Returns
A $25 late fee may be charged per hour for late returns, or late payments for rental extensions made after 6 pm on due date. Consecutive late fees may not be incurred for longer than 4 hours. The Company reserves the right to repossess the vehicle for nonpayment without the acceptance, or approval of incurred late fees especially if The Company has been unable to communicate with the Renter.
9.Use of Vehicle
The Renter agrees to lawful, ordinary use of the vehicle only. Racing, towing, off-road driving, operation under the influence of drugs, alcohol, or mind altering medicine may result in immediate termination, and repossession. Driving for Rideshare use such as UberEats, or Doordash must be explicitly disclosed prior to the rental agreement. Failure to disclose Rideshare use may result in immediate termination of the rental agreement, and repossession of the vehicle. The vehicle may not be used for, or in conjunction with sexual acts of any kind. The driver agrees to obey all speed limits, and traffic rules. Recklessness, such as highly distracted driving, driving over passenger occupancy, erratic lane changing, or "donuts" may result in immediate termination and repossession.
10.No Living or Sleeping in Vehicle
Renter agrees that the rental vehicle may not be used as a residence, dwelling, or sleeping quarters under any circumstances. Renter shall not sleep in, camp in, reside in, or otherwise use the vehicle for temporary or permanent lodging.
Any violation of this clause shall constitute an immediate and material breach of the rental agreement, and may result in:
Immediate termination of the rental,
Removal of the vehicle from Renter’s possession, and
Additional fees or charges associated with cleaning, damage, or misuse of the vehicle.
Renter understands and agrees that the vehicle is to be used solely for transportation purposes.
11.Use of Telemantics
Illume Car Rentals LLC uses hardwired telemantics, to track vehicle maintenance, driver behavior, and prevent lease violations, or theft. Renter agrees to permit Illume Car Rentals LLC to track information such as location, speed habits, impound alerts, tampering alerts, and collision alerts. Renter may not tamper with, remove, or add unauthorized telemantics devices. Illume Car Rentals LLC does not record, or have access to, microphones, or cameras during the rental period in the vehicle. Illume Car Rentals LLC reserves the right to use telemantics for towing, or repossession of the vehicle. Illume Car Rentals reserves the right to use telemantics to administer maintenance, or repairs. Illume Car Rentals LLC reserves the right to enforce starter disruption to prevent lease violations such as nonpayment, or a reasonable interpretation of the renter's intent to violate the lease.
12.Insurance & Liability
In the event of an accident, the Renter is responsible for all damages, theft, violations, and liabilities. The Renter will be responsible for all damages to the vehicle unless he or she has a Collision Damage Waiver explicitly added to the rental agreement. The Company does not assume any liability in the event of an accident. The Renter must have primary liability coverage in place.
GPS Navigation (One-time): $25.00 Child Seat (One-time): $15.00
13. Condition of Vehicle at Start of Rental Period
Illume Car Rentals LLC is responsible for the safe, and guaranteed proper use of the vehicle at the time of rental period start. Upon the start of the rental agreement, Renter acknowledges vehicle is in good condition. After receiving the vehicle for the first time, the Renter has 24 hours to disclose proof of any observations, warning lights, or malfunctions with explicit date, and time stamps for an exchanged vehicle at no extra cost to the Renter. Illume Car Rentals LLC cannot guarantee the availability of an immediate replacement in the rare event of immediate malfunction. Inability to prove unsafe, or improper ability to drive within the acceptable time period qualifies the assumption that the vehicle is in safe condition, and guaranteed proper use.
14.Repairs and Maintenance
Illume Car Rentals LLC is responsible for all repairs, and maintenance related to the ordinary, legal, and safe use of the vehicle without lease violations. The Renter may not use unauthorized mechanics, car parts, or enhancements on the vehicle. Failure to comply may result in immediate termination of the rental agreement, repossession of the vehicle, and additional removal, or correction fees. Renters must notify his or her designated manager of any malfunctions, warning lights, concerning sounds, or maintenance need of the vehicle in a timely, and reasonable manner. Failure to notify Illume Car Rentals LLC of any maintenance concerns in a timely manner may make the Renter liable to the cost of additional damage incurred as a result of the delay, and may make the Renter at fault, and liable for the cost of the initial damage. Renters must agree to regular maintenance checks without obstruction, or delay. Illume Car Rentals LLC will make every effort to make repairs, or maintenance checks without disruption to the Renter's regular use of the vehicle. If maintenance checks, or repairs result in loss of use for the Renter, Illume Car Rentals LLC will make all efforts to provide alternative vehicle during the time of loss of use. A replacement vehicle depends completely on availability, and may not be guaranteed. Illume Car Rentals LLC is not responsible for damages caused by an accident, or lease violations such as reckless driving, driving under the influence, or unauthorized drivers.
15. Breakdown or Accident
Renter must notify Illume Car Rentals LLC immediately, and obtain a police report for any accident involving injury or damage. Unauthorized repairs, or towing, may not be administered.
16. Traffic Violations, Tickets, and Tolls
Renter is fully responsible for all tickets, tolls, or citations incurred during rental period. The Company may charge renter’s payment method, plus a $25 admin fee per citation. The Company reserves the right to transfer tickets, tolls, or citations to the Renter directly. Tickets, tolls, or citations may not exceed $200. Failure to comply may result in immediate termination, repossession, and additional admin fees.
17.Smoking, and Other Prohibitions
Smoking, or vape use of any kind is prohibited in the vehicle. Failure to comply may result in immediate termination, repossession of the vehicle, and cleaning fees. Pets are prohibited inside the vehicle.
18. Child Safety
Child Restraint Laws and Responsibilities
The Renter acknowledges and agrees that all children must be properly secured in an appropriate child restraint system (e.g., child safety seat, booster seat) as required by applicable state and federal laws. It is the sole responsibility of the Renter to ensure that any child passenger is safely and legally restrained at all times during the rental period.
Indemnification and Liability
The Renter agrees to indemnify and hold harmless the Company, its agents, and employees from any and all claims, damages, injuries, or losses arising from or related to the use, misuse, installation, or failure to use any child restraint system during the rental period.
19.Termination of Rental Agreement
The Company reserves the right to terminate the lease agreement for any reason with a minimum 24 hour notice to the Renter.
20.The Renter agrees to operate within the following counties:
Montgomery County, Maryland
Prince George’s County, Maryland
Charles County, Maryland
Frederick County, Maryland
Calvert County, Maryland
Baltimore County, Maryland
Harford County, Maryland
Howard County, Maryland
Carroll County, Maryland
Anne Arundel County, Maryland
Cecil County, Maryland
Kent County, Maryland
Arlington County, Virginia
Fairfax County, Virginia
Loudoun County, Virginia
Prince William County, Virginia
Stafford County, Virginia
Spotsylvania County, Virginia
Fauquier County, Virginia
Clarke County, Virginia
Washington, DC
21. Additional Fees and Penalties
Smoking or vape use: $250
Late drop off: $25 per hour, up to 4 hours.
Excessive trash/spills: up to $150
Pet hair/odor: $150–$300
Lost key/fob: $200
Fuel not refilled: $8/gal
Nonpayment: Immediate repossession + $100 admin fee.
Geographic violation (beyond 100 miles of DC): $500 Any vehicle damage: automatic $1,000 fee
Towing/impound: full cost + $50 admin fee
22. Governing Law
This Agreement is governed by the laws of the State of Virginia, the State of Maryland, and the District of Columbia.
Disclosure to Legal and Governing Authorities
The Renter acknowledges and agrees that the Company may disclose the Renter’s personal information, rental records, and any other relevant data to law enforcement agencies, government bodies, or other authorized authorities if such disclosure is required by law, court order, or official request. This may include, but is not limited to, information relating to traffic violations, accidents, investigations, or other lawful inquiries. The Company will only release such information to the extent necessary to comply with applicable legal obligations.
Collision Damage Waiver (CDW) Clause
1. Optional Waiver
The Collision Damage Waiver (“CDW”) is an optional service offered by the Company for an additional daily fee. If the Renter accepts and pays for the CDW, the Company agrees to waive the Renter’s financial responsibility for physical damage to the rental vehicle resulting from collision, theft, vandalism, or other accidental causes, subject to the terms and exclusions set forth below.
2. Exclusions
The CDW does not cover:
(a) damage occurring while the vehicle is operated in violation of this Agreement or any applicable law (including, but not limited to, reckless driving, driving under the influence of alcohol or drugs, or off-road use);
(b) damage caused by unauthorized drivers;
(c) loss or damage to tires, wheels, glass, or interior components unless resulting from a collision;
(d) loss or damage resulting from failure to secure the vehicle, including leaving the vehicle unattended with keys inside; or
(e) personal property loss or injury to any person.
3. Renter’s Responsibility Without CDW
If the Renter declines the CDW, the Renter remains fully responsible for all loss of or damage to the vehicle, regardless of fault, up to the full replacement value of the vehicle, plus any applicable administrative fees, towing, storage, and loss-of-use charges.
4. Company’s Rights
Acceptance of the CDW does not constitute insurance. The Company reserves all rights to deny CDW coverage if the Renter breaches any term of this Agreement or engages in prohibited conduct.
Non-Owner Liability Insurance Guide
If you drive vehicles you don’t own — such as rentals for rideshare, delivery, or personal use — it’s highly recommended that you obtain a Non-Owner Liability Insurance Policy. This coverage provides essential protection in case of an accident, covering injuries or damages to other people or their property while you’re behind the wheel.
What Does Non-Owner Liability Insurance Cover?
• • •
Bodily Injury Liability: Covers injuries to other people if you’re at fault in an accident.
Property Damage Liability: Pays for damages to another person’s vehicle or property.
Legal Defense Costs: Some policies include legal defense fees if you’re sued due to an accident.
Why You Need It
• • •
Provides peace of mind and financial protection while driving a rented or borrowed car. Keeps your driving record and credit safe from major financial losses.
Affordable coverage — usually around $45–$50 per month.
Estimated Monthly Cost Breakdown
• • •
Bodily Injury Coverage: $25–$30 Property Damage Coverage: $10–$15 Administrative and Processing Fees: $5
Recommended Providers
Here are a few trusted providers you can contact for a Non-Owner Liability Insurance Policy:
• • •
Direct Auto Insurance – 1-877-463-4732
National General Insurance – 1-800-325-1190
Insurance Express – 1-888-350-5559
How to Apply
Call or visit the website of your chosen insurance provider.
Ask specifically for a Non-Owner Liability Policy.
Provide your driver’s license, current address, and driving history.
Review your policy details and confirm coverage.
Statement of Acknowledgement
I, John Doe, hereby acknowledge and confirm that I have been informed by Illume Car Rentals LLC that Non-Owner’s Liability Insurance is required in order to rent and operate any vehicle provided to me.
I understand and agree that:
I am solely responsible for obtaining and maintaining active Non-Owner’s Liability Insurance for the entire duration of the rental period.
I may not rent, drive, or take possession of any rental vehicle unless I have valid and current Non-Owner’s Liability Insurance.
Failure to maintain such insurance may result in full financial responsibility for any damages, losses, or liabilities incurred.
Hold Harmless, Release, and Indemnification
I agree to hold harmless, release, indemnify, and defend The Company, its agents, employees, affiliates, and representatives from and against any and all claims, demands, actions, losses, liabilities, damages, costs, or expenses (including reasonable attorney’s fees) arising out of or related to:
My use, operation, possession, or control of the rental vehicle;
My failure to obtain or maintain required Non-Owner’s Liability Insurance;
Any accident, citation, damage, injury, or incident occurring while the vehicle is in my possession or control;
Any breach of the rental agreement or this acknowledgement.
This release and indemnity applies regardless of fault, except to the extent prohibited by applicable law.
I further acknowledge that I am fully responsible for understanding the scope and limits of my insurance coverage and that Illume Car Rentals LLC is not providing insurance, legal advice, or financial protection of any kind.
Acknowledgement
By signing below, I confirm that I have read, understood, and voluntarily agree to all terms contained in this Statement of Acknowledgement, Hold Harmless Agreement, and Rental Agreement.
Signatures
By signing below, I acknowledge that I have read, understood, and agree to the terms and conditions of this rental agreement.